One thing people who are applying for jobs dread most is writing a cover letter. Even if you are a good writer, it can be a chore and a pretty stressful process. Plus, if you aren’t one to frequently write formal letters, it can be difficult to know how to be polite without sounding dated. It doesn’t help that we live in a world of texts, IMs and emails that rely on informality, abbreviations, slang and the occasional emoticon to get our messages across quickly. Writing a letter to anyone that comes across well, not to mention a prospective employer, can be hard to do.
Below is a chart of some expressions I recommend avoiding when you write a cover letter. They can make you appear outdated or unfamiliar with modern language usage. I’ve also included some alternatives to help you out. If you have any suggestions for what to add to this list, please let me know in the comments section below. I’m always looking for new ideas.
|“Enclosed herewith, please find”
|“At your earliest convenience”
||Give a specific date.
|“I am in receipt of”
|“Thanking you in advance”
|“It is quite apparent that”
|“Will be duly forwarded”
||“Will be sent”
|“As soon as possible”
||Give a specific date.
|“As per our conversation”
|“Attached hereto, please find”
||“I have attached”
|“In the not-too-distant future”
||Give a specific date.
|“In the event that”
|Due to the fact that”
||“Due to” or “Because”
|“At the present writing”
||“Now” or “Currently”
||“Sincerely” or “Thank You”
|“Needless to say”
||If something is needless to say, don’t bother!
|“For your information”
||Of course it is for their information—that is why you are writing to them!
|“Please rest assured”
||Umm…how else would they rest?
|“As you know”
||“Why are you pointing out that you know that they know? Don’t bother.
|“As you are aware”
||If they are already aware, why do you need to remind them of it? Don’t bother with this.
For more great resume advice from Premier Placement, Inc., click here.
I have an article over on the NPA website called “Zen and the Art of Split Placements”. There are many points within it that I feel are important to employers, but the one that comes to mind most frequently is about how communication must be honest and clear—something that isn’t a given, even in today’s world of advanced digital technology. Candidate databases, social networking sites and the like may be good tools to help you reach out to prospective applicants, clients or split-trading partners, but they will never trump solid, effective, good-old-fashioned conversation.
Real contact with people builds trust, something that is a crucial factor for long-term success in the placement business. If you provide accurate information and really listen to clients, candidates and partners, you will earn that trust, not to mention a reputation for quality.
From the NPA article:
Back to that precept of quality: the conviction that you must live a life of quality but also give quality to life around you. Are you someone that clients, candidates, your peers turn to because they respect your opinion, your knowledge, your ability to give sage advice? Do you take the time to share your knowledge and wisdom with new recruiters or students just out of college or outplacement organizations? Sometimes the best way to learn is to teach a lesson we are reminded of the adage, “Do as I say, not as I do!” Teaching or being a mentor is one way to reinforce what we should always be doing. Have you volunteered in your professional associations or business networks? I think we can all look back in our careers to someone that took the time to teach us; have we returned the favor and passed on the knowledge and perspectives to be successful in our profession?
I’m a firm believer in living a quality life and bringing the best of myself to my work, and I think Premier Placement is a trusted partner to so many businesses because of this. It may not be so easy to connect live with others on a regular basis in our increasingly technology-driven world of communication, but it’s worth the effort. And for me, a good, meaningful conversation is quite often a reward in and of itself. —Laura
Premier Placement, Inc., has entered the world of blogging! For years, we’ve enjoyed reading and sharing blog posts with clients, job applicants and colleagues. We enjoyed it so much that it seemed only right to start a blog of our own. Consider this post our first seedlings. We plan to cultivate and grow this resource, in the hopes of providing you with something valuable, enjoyable and worth coming back to visit often.
In this space, we will share articles, tips and musings about all things placement. There’s always something new and exciting to discuss in the world of hiring and recruitment, both globally and regionally. We will also share advice from our more than two decades of experience in the industry. We specialize in the placement of manufacturing, supply chain, production management, engineering, HR, IT, finance, sales, and marketing candidates throughout the United States and internationally.
As a member of NPA, The Worldwide Recruiting Network, we will also include useful insights for working and hiring overseas, as well here in the States. We are your connection to premier recruiting firms on 6 continents through this global cooperative of independent executive recruiting consultants. We look forward to sharing information from our experiences in this network in future posts.
Whether you own a business and are looking for talent or are interested in that one-in-a-million career opportunity for yourself, we’ll have valuable information to share with you.
We hope you are looking forward to it as much as we are! —Laura